Zoho Projects
Entering timesheets
Step 1:
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Go to your ZOHO account on the web
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Under the black side panel of options, click ‘Timesheets’
Step 2:
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Hover over the relevant date you are adding the log/entry of work for & click on the + symbol in the top left corner of the square
Step 3:
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Once you have clicked the + symbol, this page will appear:
Step 4:
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To select the account/client you want to log an entry for, select from the drop-down menu
Step 5:
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Once the account/client has been selected, this page will appear:
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Hover over tasks/issues to select what type of work you have been working on
Step 6:
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This step is very important, ensure you are selecting the right tasks
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Please note: different clients will have different tasks, ensure you double check if you are confused with what to log your work under
Different types of tasks:
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Account management = anytime you are liaising with the client, sending emails & having meetings regarding medical/consumer news media campaign
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Development of consumer media kit = Anytime you are developing collateral for the consumer news media launch; incl. media alerts, media releases, disease backgrounder, spokesperson profiles, patient case studies & finding supporting imagery
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Development of medical media kit = Anytime you are reviewing data incl. relevant supporting research for announcement, obtaining KOL quotes, writing, editing, referencing & finalising HCP media releases + supporting 150 word summaries.
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Digital media kit = Anytime you are directly working on/developing the digital media kit ***please note if there is no task titled ‘digital media kit’ please enter your work under the development of consumer media kit
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VNR = Anytime you are coordinating shoot schedules, liaising with, securing, pre-interviewing & briefing all talent, conducting pre-shoot development including obtaining & approval of positional Q&As, producing shoot schedules, coordinating onsite shoot management, reviewing & transcribing all vision, editing transcripts, finalising transcripts with full shot-lists
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KOL/patient liaison = anytime you are directly speaking to, or liaising with the KOL’s or patients involved in the campaign
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Consumer media outreach = Anytime you are coordinating consumer news media announcements + media relations: announcements to be leveraged via traditional (TV, radio, print) + digital (online + social) media, including following up & coordinating interviews upon request
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Medical media outreach = Anytime you are coordinating medical media news announcement incl. developing pitch spiels, distributing materials to targeted medical media, following up or coordinating interviews with chosen spokespeople
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Media reporting/monitoring = Anytime you are developing detailed summaries of media outcomes including coverage reports & developing or working on the outcomes PowerPoint
Step 7:
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Once you have clicked on the correct task to log your entry under, enter the time you have spent doing the relevant task under the ‘daily log’ heading
Step 8:
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Once you have entered the time you spent working on the task, type out everything you have done for that specific task
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Please note: use ‘ing’ words, for example: writing consumer media release, drafting pitch spiel, downloading images from Adobe stock etc
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The below image demonstrates an example of how you should be logging your Zoho:
Step 9:
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Once you have typed out your entry confirm there are no spelling errors & click ‘add’
Entering Kirsten’s Zoho days
Entering Kirsten's Zoho days
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Kirsten will send through her ZOHO times to be entered
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It is just like entering your own ZOHO time expect you will need to select Kirsten’s name under user
